1. Who We Are
The Hormuz Transit Clearance Authority (“HTCA”, “we”, “us”) operates hormuztransitclearanceauthority.com (the “Portal”). This policy applies to all personal and vessel data submitted through the Portal or provided to us by email in connection with transit clearance applications.
2. What Data We Collect
2.1 Application data submitted through the transit clearance form, including:
- Vessel name, IMO number, MMSI, flag state, vessel type, gross tonnage, and deadweight tonnage
- Voyage details: transit direction, estimated transit date, last port, next port, cargo type, cargo quantity, and dangerous goods declarations
- Operator information: ship owner or manager name, country of incorporation, contact name, email address, telephone number, and P&I club
- Payment reference information (we do not store payment credentials or wallet keys)
2.2 Technical data generated automatically when you access the Portal, including your IP address, browser type, and pages visited. This data is processed by our hosting infrastructure (Cloudflare) and is subject to Cloudflare's privacy policy.
3. How We Use Your Data
We use application data solely to:
- Process and issue Transit Clearance Certificates
- Maintain the transit registry and support certificate verification
- Communicate with you regarding your application status, payment, and certificate issuance
- Comply with our legal and regulatory obligations
We do not use your data for marketing purposes and do not sell it to third parties.
4. Cookies and Tracking
The Portal is a static website and does not use tracking cookies, analytics cookies, or advertising cookies. We do not use Google Analytics or similar third-party tracking services. The site may use functional browser storage (such as session storage) to preserve form progress within a single browser session; this data is not transmitted to our servers.
5. Data Retention
Application data is retained for a minimum of five years from the date of the relevant transit, in accordance with maritime record-keeping requirements under international conventions. After this period, data may be deleted or anonymised unless retention is required by applicable law or is necessary to resolve a dispute.
6. Disclosure to Third Parties
6.1 We do not sell, rent, or share your data with third parties for commercial purposes.
6.2 We may disclose application data to:
- Coastal-state maritime authorities where required by applicable law or by the requirements of the transit corridor
- Law enforcement or regulatory bodies where required by a valid legal process
- Our technical service providers (hosting, infrastructure) strictly as necessary to operate the Portal, subject to confidentiality obligations
7. Data Security
The Portal is served over HTTPS. We implement appropriate technical and organisational measures to protect submitted data against unauthorised access, loss, or disclosure.
8. Your Rights
To exercise data access, correction, or deletion rights, contact us at ops@hormuztransitclearanceauthority.com. We will respond within 30 days.
9. Contact
Hormuz Transit Clearance Authority — Operations Desk
ops@hormuztransitclearanceauthority.com